Please contact Carly Shorter on 020 7600 4884 for a confidential discussion about career opportunities for you in the banking world.

 

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Japanese Financial Group in the City are recruiting for an Executive Assistant to support a recently appointed new CEO who requires confidential and comprehensive secretarial support. Whilst a significant component of this role is that of a traditional PA position, the CEO will expect his Executive Assistant to be able to take ownership of project work, such as event coordination and client liaison.

The key responsibilities include:

• Diary management to include screening of emails, arranging meetings, preparing itineraries, lunches, dinners etc
• Expense preparation and processing, with the ability to use initiative to resolve expense related issues when they arise
• Scheduling travel itineraries and arranging visas
• Attending and taking minutes and meetings
• General administrative tasks including typing, answering telephone calls and talking accurate messages
• Project management
• Liaise with senior management
• Ad hoc assistance on personal matters (to include arranging CEO’s lunch during weekdays)
• Coverage for other Executive Assistants as and when required

The successful candidate will have the following skills and experience:

• Previous proven Executive Secretary experience working in a Banking environment
• Previous experience of working in a Japanese environment desirable but not essential
• Client liaison and project management experience
• Experience of budgeting, with strong numeracy skills
• Possess excellent interpersonal and communication skills (written and verbal).
• Exceptional client facing skills
• Diplomatic yet assertive
• Good organizational skills, ability to follow up on outstanding issues and multitasking
• Able to anticipate problems and offer solutions
• Flexible on working hours (core hours are 7am-5pm), occasional weekend work and understanding of business demands

If you have the required skills and experience for this role please apply ASAP to carly@bankingsupport.co.uk - interviews ASAP.

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Leading independent Investment Banking and Institutional Stock broking business based in the City are recruiting for a permanent PA to support one MD and a Team of Bankers.

The purpose of this role is to support the MD of Oil & Gas plus his team of Bankers with all secretarial support.

Duties for this role include:

• Diary management for MD and team
• Screening of emails
• Arranging meetings and preparing itineries
• Arranging travel and flights
• Arranging conference calls
• Creating Powerpoint presentations
• Screening calls and relaying messages accurately and promptly
• Ordering stationery and IT equipment
• Organising & maintaining filing system (both electronically and hard copies)
• Collating, raising, submitting and cross-checking expenses
• Office maintenance, including equipment
• Booking refreshments/in-house catering
• General office duties: printing, faxing & photocopying
• Coordinate the set up of New Starters (Logins, Desks, Extension).

The ideal candidate for this role will have the following skills and experience:

• Proven previous expeince in the Banking/Financial industry
• Proven previous Secretarial experience
• Able to work under pressure and to tight deadlines
• Excellent planning and organisational skills
• Must be able to deal with sensitive and confidential issues appropriately
• Able to think and act quickly and creatively
• Accuracy and high attention to detail
• Excellent communication skills
• Must be confident with the ability to work on own initiative with a resilient attitude and a down-to-earth approach to work

If you are looking for a busy yet rewarding permanent role and have the above skills and experience please apply now to carly@bankingsupport.co.uk 

 

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