At Banking Support we have a number of temporary bookings working in the Banking and Financial sector. The roles we are currently recruiting for at present are Secretarial, PA, Admin and Reception. If you are available immediately or looking for an opportunity to break into the Banking/Financial sector please send your CV to carly@bankingsupport.co.uk

 

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Investment Bank in Canary Wharf are recruiting for an Executive Assistant to provide professional and experienced secretarial support to the Foreign Exchange Team (currently 20).

This role will include the following:

• Travel - Schedule detailed travel itineraries ensuring adherence to Firm and FID policy. Obtain visas where required.
• Expenses - Preparation and processing of complicated expense reports in a timely fashion ensuring adherence to Firm and FID policy. Able to use initiative to resolve expense related issues when they arise.
• Diary management – Arrangement of meetings/conference calls/lunches/dinners/interview schedules and management of calendars
• Event Organisation – to organise client and internal events, including venue finding, budget compilation and reconciliation, management of invitation/reply lists, liaison with ticket agencies/event management companies
• Telephone coverage for team, using dealer board
• Upkeep of holiday/sickness records for team, ensuring they are recorded in group calendars.
• Ensure availability of necessary office supplies
• Upkeep of filing systems
• Provide back up secretarial cover for Head of Investor Sales and telephone coverage for colleagues as necessary. Ensure absence cover and provide additional help when a work overload arises.
• Maintain confidentiality on all aspects of workload

Skills and Experience required for this role:

• Good aptitude to learn
• Possess excellent technology skills Word/Powerpoint/Excel/Outlook and all other Microsoft applications.
• Possesses excellent interpersonal/communication skills
• High level of attention to detail
   
• Able to multi-task
   
• Good organisational skills, ability to follow up on outstanding issues
• Strong team player. Actively helps to build team relationships
• Courtesy, tact and diplomacy, comfortable liaising with people at all levels.
• Professional demeanor and appearance at all times
• Proactive approach, use of initiative
• “Can-do” attitude
• Flexibility essential
• Second language, French or Italian desirable
• Above average verbal and numerical ability
• Demonstrates outstanding work ethic
• Produces high quality, accurate timely work
• Adapts communication style to needs of the audience
• Coaches less experienced staff
• Able to anticipate problems and offer solutions
• Flexible on working hours and understanding of the business demands

If you are an experienced Executive Assistant with proven previous Banking experience please apply ASAP to carly@bankingsupport.co.uk

 

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Investment Bank in the Docklands are recruiting for a number of Float Assistants to join IBD. The purpose of this role is covering for vacation, sickness and other absence. Cover is required at MD level positions. You will step into the Assistant's place and provide full secretarial coverage to the team. Bankers can be any level, from Analyst to Managing Director. Ability to be flexible, willing and having a can-do approach is vital.


Duties will include the following:

• Exclusive control of business schedule and diary management. Maintain calendars, arrange internal and external meetings.
• Act as ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds.
• Arrange all conference calls, rooms, AV equipment, dial in numbers and video conference facilities.
• Co-ordinate and book all travel including flights, hotels, currency, taxis etc
• Process monthly expense in a timely manner. Ensure these are processed quickly and efficiently and are within Firmwide policy.
• Printing and collating all meeting documentation as required.
• Provide admin support for any ad hoc projects e.g. offsites, onsites, social events, team meetings etc.
• Produce ad-hoc presentations upon request.
• Provide secretarial assistance to officers outside of designated group when other members of the buddy group are out of the office due to sickness or short-term holiday.
• Build good working relationships with other Assistants both domestically and internationally within the team and within other business units
• Client database upkeep
• Upkeep of filing systems

The ideal candidate will be/have:

• An experienced, confident, friendly, outgoing "people orientated" personality required, who is able to liaise with people on all levels to achieve work goals.
• Ability to be able remain calm under pressure and deal with last minute changes to schedules effectively and efficiently.
• Pro-active ‘can do’ approach.
• Ability to use own initiative and judgment.
• Highly organised and capable of multi-tasking to meet deadlines.
• Large amount of flexibility e.g. a willingness to work overtime
• Articulate; an effective communicator
• Discreet, professional manner
• Attention to detail
• Good organisational skills and able to follow up outstanding items as necessary
• Strong team player

If you have the above skills and experience for this role please apply ASAP.  Previous Banking and Float experience is essential for this role.

 

Please send your CV to carly@bankingsupport.co.uk

Please note* only successful candidate will be contacted

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Large and successful Investment Bank in Canary Wharf are recruiting for an Assistant to support a busy Executive Director plus an Associate and 3 Analysts within Financial Institutions Group (IBD). This role is long term ongoing and to start ASAP.

The role of the Assistant will include the following:

• Exclusive control of business schedule and diary management. Maintain calendars for the ED, arrange internal and external meetings. Act as ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds.
• Extensive client liaison and maintenance of client relationships to CEO level
• Arrange all conference calls, rooms, AV equipment, dial in numbers and video conference facilities.
• Co-ordinate and book all travel including flights, hotels, currency, taxis etc within the Firmwide Expense Policy. Ensure relevant agendas and itineraries are organised in advance.
• Process monthly expense in a timely manner. Ensure these are processed quickly and efficiently and are within Firmwide policy. Pro-actively ensure these flow through the internal checking system.
• Printing and collating all meeting documentation as required.
• Provide admin support for any ad hoc projects e.g. offsites, onsites, social events, team meetings etc.
• Produce ad-hoc presentations upon request.
• Provide secretarial assistance to officers outside of designated group when other members of the buddy group are out of the office due to sickness or short-term holiday.
• Build good working relationships with other Assistants both domestically and internationally within the team and within other business units
• Client database upkeep
• Upkeep of filing systems

The ideal candidate will have the following skills and experience:

• Maintain confidentiality on all aspects of workload
• An experienced, confident, friendly, outgoing "people orientated" personality required, who is able to liaise with people on all levels to achieve work goals.
• Ability to be able remain calm under pressure and deal with last minute changes to schedules effectively and efficiently.
• Pro-active ‘can do’ approach.
• Ability to use own initiative and judgment.
• Highly organised and capable of multi-tasking to meet deadlines.
• Large amount of flexibility e.g. a willingness to work overtime
• Articulate; an effective communicator
• Discreet, professional manner
• Attention to detail
• Good organisational skills and able to follow up outstanding items as necessary
• Strong team player
• Excellent time/priority management skills
• Excellent communication skills.
• Minimum 50 wpm typing.
• Word/Powerpoint/Excel/Outlook/CRM and all other Microsoft applications

If you are available ASAP and looking for ongoing/long term temp please send your CV. Please note that this role requires a candidate with the above skills and experience.

 

To apply, please send your CV to carly@bankingsupport.co.uk

 

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Investment Bank in Canary Wharf are URGENTY recruiting for a Turkish Speaking Assistant to work in IBD on a ongoing basis. The purpose of this role is to cover Vacation, sickness and other absence. Cover is required at MD Level positions. The Assistant will be expected to step into the Assistants place and provide full secretarial coverage to team. Bankers can be any level, from Analyst to Managing Director. The Assistant must have the ability to be flexible, wiling and have a can-do approach is vital.

Duties for this role include:

• Exclusive control of business schedule and diary management. Maintain calendars, arrange internal and external meetings. Act as ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds.
• Arrange all conference calls, rooms, AV equipment, dial in numbers and video conference facilities.
• Co-ordinate and book all travel including flights, hotels, currency, taxis etc within the Firmwide Expense Policy. Ensure relevant agendas and itineraries are organised in advance.
• Process monthly expense in a timely manner. Ensure these are processed quickly and efficiently and are within Firmwide policy. Pro-actively ensure these flow through the internal checking system.
• Printing and collating all meeting documentation as required.
• Provide admin support for any ad hoc projects e.g. offsites, onsites, social events, team meetings etc.
• Produce ad-hoc presentations upon request.
• Provide secretarial assistance to officers outside of designated group when other members of the buddy group are out of the office due to sickness or short-term holiday.
• Build good working relationships with other Assistants both domestically and internationally within the team and within other business units
• Client database upkeep
• Upkeep of filing systems

The ideal candidate for this role will have the following skills and experience:

• Proven previous Banking experience in a similar background
• Maintain confidentiality on all aspects of workload
• An experienced, confident, friendly, outgoing "people orientated" personality required, who is able to liaise with people on all levels to achieve work goals.
• Ability to be able remain calm under pressure and deal with last minute changes to schedules effectively and efficiently.
• Pro-active ‘can do’ approach.
• Ability to use own initiative and judgement.
• Highly organised and capable of multi-tasking to meet deadlines.
• Large amount of flexibility e.g. a willingness to work overtime
• Articulate; an effective communicator
• Discreet, professional manner
• Attention to detail
• Good organisational skills and able to follow up outstanding items as necessary
• Strong team player
• Excellent time/priority management skills
• Excellent communication skills.

If you have the above skills and requirements please send your CV ASAP to Carly@bankingsupport.co.uk

 

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