At Banking Support we have a number of temporary bookings working in the Banking and Financial sector. The roles we are currently recruiting for at present are Secretarial, PA, Admin and Reception. If you are available immediately or looking for an opportunity to break into the Banking/Financial sector please send your CV to carly@bankingsupport.co.uk

 

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Large Investment Bank in the Canary Wharf area is recruiting for an Assistant to join them at the end of August for maternity cover in IBD. This role will involve Secretarial support to Director level and a team. The role is initially 3 months with a view of being extended.

The role includes the following:

• Extensive travel arrangements, preparation of itineraries, ordering foreign currency, visa arrangements
• Diary management and meeting co-ordination both internal and external
• Scheduling video/audio conferences
• Extensive telephone coverage, ensuring all bankers and other assistants phones are covered at all times
• Preparation of PowerPoint presentations, occasionally from scratch, or making amendments
• General secretarial support to include typing, faxes, covering letters, E-Mails
• Co-ordination of expenses from start to finish and ensuring that all Amex bills are reconciled in a timely fashion
• Arranging couriers, booking taxis
• Assisting with Group Administration
• General administrative support e.g. collection of information from the Library, documents from the Document Management Centre etc.
• Undertake research using the Library, Reuters, Bloomberg
• Compile lists of parties, transaction bibles, working group lists
• Transaction/general filing
• Covering other assistant’s roles when they are out of the office

The ideal candidate for this role will have the following skills and experience:

• Previous Secretarial experience in the Banking industry
• Attitude: ‘Can do’ approach. Pleasure to do business with.
• Flexible: re tasks, hours, work allocated within IBD.
• Good communication skills: written and spoken. Ease of communication with all levels. Excellent telephone manner.
• Well developed interpersonal skills. Ability to relate to wide range of individuals.
• Ability to cope under pressure and not cave in. Remain focused on main objectives.
• Ability to juggle conflicting priorities
• A willing team player – prepared to ‘muck-in’ where necessary. Undertake all sorts of tasks at different times.
• Enjoy buzz, lots of interaction in a truly dynamic environment.
• Must have a robust nature, determined to succeed and looking for success, involvement and hard work.
• Excellent Microsoft Office skills, including: Word, PowerPoint, Excel and Outlook
• Language skills advantageous: one or more languages, e.g. French, German, and Italian.

If you have the required skills and experience for this role please apply ASAP. Interviews this week!!  Send your application to carly@bankingsupport.co.uk

 

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Large Investment Bank in Canary Wharf are recruiting for a Secretary to support at MD level in IBD on a temp to perm basis. The purpose of this role will be to provide Secretarial assistance to the Director and his team in a timely and efficient manner.

Duties include:

• Extensive travel arrangements, preparation of itineraries, ordering foreign currency, visa arrangements
• Diary management and meeting co-ordination both internal and external
• Scheduling video/audio conferences
• Extensive telephone coverage, ensuring all bankers and other assistants phones are covered at all times
• Preparation of PowerPoint presentations, occasionally from scratch, or making amendments
• General secretarial support to include typing, faxes, covering letters, E-Mails
• Co-ordination of expenses from start to finish and ensuring that all Amex bills are reconciled in a timely fashion
• Arranging couriers, booking taxis
• Assisting with Group Administration
• General administrative support e.g. collection of information from the Library, documents from the Document Management Centre etc.
• Undertake research using the Library, Reuters, Bloomberg
• Compile lists of parties, transaction bibles, working group lists
• Transaction/general filing
• Ad hoc projects as required.
• Covering other assistant’s roles when they are out of the office

The ideal candidate for this role will have the following skills and experience for the role:

• Attitude: ‘Can do’ approach. Pleasure to do business with.
• Flexible: re tasks, hours, work allocated within IBD.
• Good communication skills: written and spoken. Ease of communication with all levels. Excellent telephone manner.
• Well developed interpersonal skills. Ability to relate to wide range of individuals.
• Ability to cope under pressure and not cave in. Remain focused on main objectives.
• Ability to juggle conflicting priorities
• A willing team player – prepared to ‘muck-in’ where necessary. Undertake all sorts of tasks at different times.
• Enjoy buzz, lots of interaction in a truly dynamic environment.
• Must have a robust nature, determined to succeed and looking for success, involvement and hard work

For this particular role the candidate will need to have proven previous Secretarial/Team Assistant experience working in a Banking environment.

 

For more information or to apply for this position, please send your CV to carly@bankingsupport.co.uk

 

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A successful Investment Bank in the Docklands is recruiting for an Executive Assistant to support a Senior MD, 3 Executive Directors, a small group of Vice Presidents plus a team of approx 80.  This is a busy secretarial role working for a Managing Director, a group of Executive Directors plus team. The duties are as follows:


Secretarial

• Maintain calendars of the senior officer group, arrange internal and external meetings. Pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds.
• Arrange all conference calls, rooms, AV equipment, dial in numbers and video conference facilities.
• Co-ordinate and book all travel for whole assigned group including flights, hotels, currency, taxis etc within the Firmwide Expense Policy.
• Ensure relevant agendas and itineraries are organised for Senior Officer Group.
• Process monthly expense claims for Senior Officer Group in a timely manner. Ensure these are processed quickly and efficiently and are within Firmwide policy.
• Pro-actively ensure these flow through the internal checking system and are forwarded on for payment.
• Provide admin support for any ad hoc projects e.g. Offsites, onsites, social events, team meetings etc.
• Book and check all internal room bookings
• Produce ad-hoc presentations upon request.
• Provide secretarial assistance to officers outside of designated group when other members of the administrative team are out of the office due to sickness.
• Build good working relationships with other secretaries in the team and within other business units
• Act as point of contact and support for visitors to the London Office. Provide full secretarial support to these Officers. Organise desks, security passes, PC logons etc.

The successful candidate must have solid secretarial experience working for large teams and have strong prioritisation, time management and communication skills and be happy to work autonomously.

The successful candidate must have experience of working at a senior level with a team, be able to work to a high standard, be efficient, highly organised and professional and also have the following skills:

• A confident, friendly, outgoing "people orientated" personality required, who is able to liaise with people on all levels to achieve work goals.
• Ability to be able remain calm under pressure.
• "Customer care" mentality with a ‘can do’ approach.
• Ability to use own initiative and judgment.
• Highly organised and capable of multi-tasking to meet deadlines.
• Large amount of flexibility e.g. a willingness to work overtime, assist admin team, office management team where required.
• Excellent time/priority management skills
• Excellent communication skills.
• Intermediate to Advanced knowledge in Microsoft office, especially Excel, Powerpoint, Word and Outlook Mail and Calendar.
• Minimum 50 wpm typing.

Please only apply if you have the above skills and experience.  CV to be sent to carly@bankingsupport.co.uk

 

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Investment Bank in Canary Wharf are recruiting for an Executive Assistant to provide professional and experienced secretarial support to the Foreign Exchange Team (currently 20).

This role will include the following:

• Travel - Schedule detailed travel itineraries ensuring adherence to Firm and FID policy. Obtain visas where required.
• Expenses - Preparation and processing of complicated expense reports in a timely fashion ensuring adherence to Firm and FID policy. Able to use initiative to resolve expense related issues when they arise.
• Diary management – Arrangement of meetings/conference calls/lunches/dinners/interview schedules and management of calendars
• Event Organisation – to organise client and internal events, including venue finding, budget compilation and reconciliation, management of invitation/reply lists, liaison with ticket agencies/event management companies
• Telephone coverage for team, using dealer board
• Upkeep of holiday/sickness records for team, ensuring they are recorded in group calendars.
• Ensure availability of necessary office supplies
• Upkeep of filing systems
• Provide back up secretarial cover for Head of Investor Sales and telephone coverage for colleagues as necessary. Ensure absence cover and provide additional help when a work overload arises.
• Maintain confidentiality on all aspects of workload

Skills and Experience required for this role:

• Good aptitude to learn
• Possess excellent technology skills Word/Powerpoint/Excel/Outlook and all other Microsoft applications.
• Possesses excellent interpersonal/communication skills
• High level of attention to detail
   
• Able to multi-task
   
• Good organisational skills, ability to follow up on outstanding issues
• Strong team player. Actively helps to build team relationships
• Courtesy, tact and diplomacy, comfortable liaising with people at all levels.
• Professional demeanor and appearance at all times
• Proactive approach, use of initiative
• “Can-do” attitude
• Flexibility essential
• Second language, French or Italian desirable
• Above average verbal and numerical ability
• Demonstrates outstanding work ethic
• Produces high quality, accurate timely work
• Adapts communication style to needs of the audience
• Coaches less experienced staff
• Able to anticipate problems and offer solutions
• Flexible on working hours and understanding of the business demands

If you are an experienced Executive Assistant with proven previous Banking experience please apply ASAP to carly@bankingsupport.co.uk

 

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Investment Bank in the Docklands are recruiting for a number of Float Assistants to join IBD. The purpose of this role is covering for vacation, sickness and other absence. Cover is required at MD level positions. You will step into the Assistant's place and provide full secretarial coverage to the team. Bankers can be any level, from Analyst to Managing Director. Ability to be flexible, willing and having a can-do approach is vital.


Duties will include the following:

• Exclusive control of business schedule and diary management. Maintain calendars, arrange internal and external meetings.
• Act as ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds.
• Arrange all conference calls, rooms, AV equipment, dial in numbers and video conference facilities.
• Co-ordinate and book all travel including flights, hotels, currency, taxis etc
• Process monthly expense in a timely manner. Ensure these are processed quickly and efficiently and are within Firmwide policy.
• Printing and collating all meeting documentation as required.
• Provide admin support for any ad hoc projects e.g. offsites, onsites, social events, team meetings etc.
• Produce ad-hoc presentations upon request.
• Provide secretarial assistance to officers outside of designated group when other members of the buddy group are out of the office due to sickness or short-term holiday.
• Build good working relationships with other Assistants both domestically and internationally within the team and within other business units
• Client database upkeep
• Upkeep of filing systems

The ideal candidate will be/have:

• An experienced, confident, friendly, outgoing "people orientated" personality required, who is able to liaise with people on all levels to achieve work goals.
• Ability to be able remain calm under pressure and deal with last minute changes to schedules effectively and efficiently.
• Pro-active ‘can do’ approach.
• Ability to use own initiative and judgment.
• Highly organised and capable of multi-tasking to meet deadlines.
• Large amount of flexibility e.g. a willingness to work overtime
• Articulate; an effective communicator
• Discreet, professional manner
• Attention to detail
• Good organisational skills and able to follow up outstanding items as necessary
• Strong team player

If you have the above skills and experience for this role please apply ASAP.  Previous Banking and Float experience is essential for this role.

 

Please send your CV to carly@bankingsupport.co.uk

Please note* only successful candidate will be contacted

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Large and successful Investment Bank in Canary Wharf are recruiting for an Assistant to support a busy Executive Director plus an Associate and 3 Analysts within Financial Institutions Group (IBD). This role is long term ongoing and to start ASAP.

The role of the Assistant will include the following:

• Exclusive control of business schedule and diary management. Maintain calendars for the ED, arrange internal and external meetings. Act as ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds.
• Extensive client liaison and maintenance of client relationships to CEO level
• Arrange all conference calls, rooms, AV equipment, dial in numbers and video conference facilities.
• Co-ordinate and book all travel including flights, hotels, currency, taxis etc within the Firmwide Expense Policy. Ensure relevant agendas and itineraries are organised in advance.
• Process monthly expense in a timely manner. Ensure these are processed quickly and efficiently and are within Firmwide policy. Pro-actively ensure these flow through the internal checking system.
• Printing and collating all meeting documentation as required.
• Provide admin support for any ad hoc projects e.g. offsites, onsites, social events, team meetings etc.
• Produce ad-hoc presentations upon request.
• Provide secretarial assistance to officers outside of designated group when other members of the buddy group are out of the office due to sickness or short-term holiday.
• Build good working relationships with other Assistants both domestically and internationally within the team and within other business units
• Client database upkeep
• Upkeep of filing systems

The ideal candidate will have the following skills and experience:

• Maintain confidentiality on all aspects of workload
• An experienced, confident, friendly, outgoing "people orientated" personality required, who is able to liaise with people on all levels to achieve work goals.
• Ability to be able remain calm under pressure and deal with last minute changes to schedules effectively and efficiently.
• Pro-active ‘can do’ approach.
• Ability to use own initiative and judgment.
• Highly organised and capable of multi-tasking to meet deadlines.
• Large amount of flexibility e.g. a willingness to work overtime
• Articulate; an effective communicator
• Discreet, professional manner
• Attention to detail
• Good organisational skills and able to follow up outstanding items as necessary
• Strong team player
• Excellent time/priority management skills
• Excellent communication skills.
• Minimum 50 wpm typing.
• Word/Powerpoint/Excel/Outlook/CRM and all other Microsoft applications

If you are available ASAP and looking for ongoing/long term temp please send your CV. Please note that this role requires a candidate with the above skills and experience.

 

To apply, please send your CV to carly@bankingsupport.co.uk

 

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Investment Bank in Canary Wharf are URGENTY recruiting for a Turkish Speaking Assistant to work in IBD on a ongoing basis. The purpose of this role is to cover Vacation, sickness and other absence. Cover is required at MD Level positions. The Assistant will be expected to step into the Assistants place and provide full secretarial coverage to team. Bankers can be any level, from Analyst to Managing Director. The Assistant must have the ability to be flexible, wiling and have a can-do approach is vital.

Duties for this role include:

• Exclusive control of business schedule and diary management. Maintain calendars, arrange internal and external meetings. Act as ‘gatekeeper’ for diary and pro-actively ensure diaries do not have clashes, use initiative to find resolutions and workarounds.
• Arrange all conference calls, rooms, AV equipment, dial in numbers and video conference facilities.
• Co-ordinate and book all travel including flights, hotels, currency, taxis etc within the Firmwide Expense Policy. Ensure relevant agendas and itineraries are organised in advance.
• Process monthly expense in a timely manner. Ensure these are processed quickly and efficiently and are within Firmwide policy. Pro-actively ensure these flow through the internal checking system.
• Printing and collating all meeting documentation as required.
• Provide admin support for any ad hoc projects e.g. offsites, onsites, social events, team meetings etc.
• Produce ad-hoc presentations upon request.
• Provide secretarial assistance to officers outside of designated group when other members of the buddy group are out of the office due to sickness or short-term holiday.
• Build good working relationships with other Assistants both domestically and internationally within the team and within other business units
• Client database upkeep
• Upkeep of filing systems

The ideal candidate for this role will have the following skills and experience:

• Proven previous Banking experience in a similar background
• Maintain confidentiality on all aspects of workload
• An experienced, confident, friendly, outgoing "people orientated" personality required, who is able to liaise with people on all levels to achieve work goals.
• Ability to be able remain calm under pressure and deal with last minute changes to schedules effectively and efficiently.
• Pro-active ‘can do’ approach.
• Ability to use own initiative and judgement.
• Highly organised and capable of multi-tasking to meet deadlines.
• Large amount of flexibility e.g. a willingness to work overtime
• Articulate; an effective communicator
• Discreet, professional manner
• Attention to detail
• Good organisational skills and able to follow up outstanding items as necessary
• Strong team player
• Excellent time/priority management skills
• Excellent communication skills.

If you have the above skills and requirements please send your CV ASAP to Carly@bankingsupport.co.uk

 

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